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Email Americas.Exhibits@DIAglobal.org with the contact information of anyone on your team that should also be receiving the DIA 2017 Exhibitor Newsletters.
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In this Newsletter: |
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NEW! Targeted Campaigns Through the DIA Global App
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Go beyond driving booth traffic and bring the power of digital marketing to your booth. Generate high-quality meetings and leads with targeted promotional offers and simplified meeting scheduling, all with the DIA Global App.
We're pleased to offer three sizes of in-app targeted campaigns to help you connect with the companies you're trying to reach. Click here for more information and make sure to whitelist the domain "doubledutch.me" to ensure you receive your login credentials to DoubleDutch's Exhibitor Portal.
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Medical Heroes Appreciation 5K |
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Register now and receive an Early Bird discount (before May 19!) for the CISCRP Medical Heroes Appreciation 5K, in conjunction with the DIA 2017 Annual Meeting on Monday, June 19! It's a fun, active way to celebrate study volunteers who give the gift of participation in clinical research. Create a team with your colleagues for some camaraderie and healthy competition!
Register Now!
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Preconference Short Courses |
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Maximize your DIA 2017 experience by adding a preconference short course to your registration for additional learning – View Full List of Short Courses. Space is filling up fast! Contact CustomerService@DIAglobal.org to add a preconference Short Course now.
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Policies and Procedures |
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Please familiarize yourself and your team with the Policies and Procedures page of the DIA 2017 website. All exhibitors are expected to adhere to DIA exhibit policies.
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Exhibitor Events and Meetings |
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Are you planning a client event during the Annual Meeting? Rooms at area hotels are sure to book fast, so make sure to complete your preparations early. DIA reserves all function space at the Convention Center and room block hotels – to request space, please complete the Event and Meeting Space Application Form (space at the Convention Center is not available).
Please make sure to complete and return the Event and Meeting Space Application Form for any function you may be planning during DIA 2017 – whether at a neighboring hotel, restaurant, museum, stadium, theater, or any other venue in the city.
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Liability Insurance Requirements |
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All exhibiting companies are required to provide proof of insurance to DIA. Please review the Proof of Insurance Requirements online. Certificates of insurance may be faxed to +1.215.442.6199 or emailed to Americas.Exhibits@DIAglobal.org.
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Authorized Vendor List |
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With any exhibition there are always multiple companies and individuals to deal with – from logistics and housing to marketing and furniture orders – and it's often difficult to remember who to contact. To help you with this, we've created and Authorized Vendor List for your reference. This list provides the companies that DIA has contracted with for the DIA 2017 exhibit. Please note, as additional parties are brought on to handle various aspects of the show, the list will be updated.
We have been notified recently of a handful of unauthorized companies soliciting our exhibitors, specifically selling attendee lists. DIA does not provide our attendee data to any third-party organization to sell to exhibitors. If at any time you have doubts as to whether a company has been approved to represent or work for DIA 2017, please email Americas.Exhibits@DIAglobal.org. DIA will not have the ability to assist you with any issues that may arise from using an unauthorized vendor.
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Booth Reminders |
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As a reminder, all booths are required to carpet or put down flooring in their booth. If you are not providing your own flooring, carpeting may be ordered through Freeman by using the order forms included in the Freeman Online Exhibitor Services Manual. Carpeting will be forced on any booth not carpeted by noon on Sunday unless previous arrangements have been made.
Additionally, DIA provides a standard package with each 10'x10' booth that includes a 6' skirted table, 2 chairs, etc. Please complete and return the Show Package form to Freeman indicating if you wish to receive the booth package or not.
Make sure you have your Freeman orders in by Friday, May 26, to receive incentive pricing.
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Additional Services |
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In addition to the standard booth services and utilities offered by Freeman, we'd also like to highlight some of the other official groups offering services to exhibitors this year. Audio/Visual rentals are handled by Stage Right; Catering services are provided by SAVOR...Chicago; and lead retrieval scanner rentals are coordinated through Experient.
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Upcoming Deadlines |
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View the full list of deadline dates here.
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Additional Global Exhibiting Opportunities |
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9th DIA China Annual Meeting
May 21-24 | Shanghai, China
Clinical Trial Disclosure and Data Transparency Conference
September 14-15 | Rockville, MD
DIA Annual Canadian Meeting
October 17-18 | Ottawa, Ontario, Canada
14th DIA Japan Annual Meeting 2017
November 12-14 | Tokyo, Japan
11th Annual European Medical Information and Communications Conference
November 15-16 | Barcelona, Spain
DIA Middle East Regulatory Conference
November 21-22 | Kuwait City, Kuwait
See DIAglobal.org/exhibits for a current list of upcoming global exhibiting opportunities.
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Past Exhibitor eNewsletters |
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Your DIA 2017 Exhibit Team |
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Booth Location and Additional Marketing Opportunities
Laura Roler (Companies A-L) | +1.571.207.8197 | Laura.Roler@spargoinc.com
Kristin Hudson (Companies M-Z) | +1.703.995.3868 | Kristin.Hudson@spargoinc.com
Booth Structure and Marketing Opportunity Logistics
Shirley Harris, CEM | +1.703.679.3953 | Shirley.Harris@spargoinc.com
Personnel Registrations and Exhibit Policies
Jeff Korn | +1.215.442.6184 | Jeff.Korn@DIAglobal.org
Jessica Culp | +1.215.442.6132 | Jessica.Culp@DIAglobal.org
Billing and Payments
Kelly Deering | +1.703.654.6926 | Kelly.Deering@spargoinc.com
Tania Malik | +1.703.995.2561 | Tania.Malik@spargoinc.com
Print Advertising and Solution Provider Webinars
Amy Barnett | +1.267.419.8735 | ABarnett@influencem.com
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